Overview

Salary: £9.17 – £9.17

Shift hours: Part Time

  • Preparing, drafting, revision and distribution of duty rosters in support of the GSM.
  • Monitoring of Garrison social media sites, responding to or escalating highlighted issues as necessary.
  • Provide administrative support/cover for security and vetting administrator (G2 Clerk) during periods of authorised absence as directed by SO2 G2/3.
  • Liaison with Garrison Units and external agencies, contractors and stakeholders.
  • Recording and distribution of Public Military Event (PME) notifications to chain of command and Police as appropriate.
  • Preparation and co-ordination of the Workplace Induction Programme (WIP) for all staff (military and civilian).
  • Provide administrative support to the Garrison Community Action Panel (GCAP) on behalf of the Garrison Commander.
  • Administer the Data Protection Policy on behalf of the Data Protection Officer (DPO) and COS.
  • Assist with arranging and coordinating mandatory security training for staff.
  • Provide administrative support to Military Aid to the Civil Authorities (MACA) tasks as required by SO2 G2/3 and the COS.
  • Responsible for the creation, amendment and distribution of quarterly duty rosters for key Garrison and Brigade appointments in co-operation with the GSM.
  • Preparation and co-ordination of the WIP for all staff (military and civilian).
  • Co-ordination and liaison with personnel involved with the GCAP meetings and promoting Garrison initiatives.
  • Monitoring of Garrison social media interface and responding to or escalating highlighted issues.
  • Provide administrative support/cover for security and vetting administrator during periods of authorised absence.
  • Arrange and coordinate staff security training as required.
  • Deliver high-quality administrative support to Garrison Staff Officers’ within line management chain.
  • Provide administrative / clerical support to operational MACA tasks as directed.
  • At the direction of the relevant Authority Personnel, perform general duties in accordance with Staff Duties for Administrative Support Staff (Para 1.1, Appendix 3, Section 7 of Part 3 to Schedule 4 of the Project Agreement).
  • Collation and coordination of quarterly Garrison duty plans and forecasts for key Garrison appointments.
  • Daily monitoring and response to comments/issues raised on Garrison social media sites.
  • Liaise with outside units to arrange security training for staff.
  • General
  • To continue to develop one’s own skills and knowledge within the position, including any required training courses.
  • To maintain excellent client/customer relationships.
  • To attend team briefs, huddles and meetings as required with the cleaning team.
  • To attend your Performance Development Review to discuss job standards and agree development activities.
  • To maintain a clean and tidy work area at all times.
  • To maintain high levels of personal hygiene and wear the appropriate uniform and PPE as required.
  • To care for all available resources including equipment, materials and supplies as directed.
  • To report any near miss occurrences, accidents, or faulty equipment to management.
  • To ensure effective communication with line manager, team, customer, and client organisation.
  • To maintain all areas of responsibility to the set service standards and in line with applicable service offer to carry out any other reasonable tasks and/or instruction as directed by management.
  • Efficient in both written and verbal communication skills.
  • Proven analytical and planning skills.
  • Proficient in IT skills, particularly Excel spreadsheets and use of SharePoint.
  • Social media: skilled in setting-up, monitoring and managing accounts.
  • Good inter-personal skills.
  • Persuasive and persistent in achieving challenging objectives.
  • Good judgement essential.
  • A self-starter who is proactive in their approach to work.
  • Able to see the big picture.
  • Able to make effective decisions.
  • Ability to foster and promote effective collaboration and partnerships.
  • Manage and prioritise workload to deliver a quality service in a timely manner.
  • Deliver effects quickly and efficiently with minimum supervision.
  • To hold or be willing to obtain SC level clearance.
  • 5 GCSEs at Grade C or above, or equivalent, or NVQ Business Administration Level 2.
  • Previous experience of working in a Military environment is desirable.

Reference: SDX/TP/957921/70090

Location: Colchester, England