Vacancy Type: Permanent

Location: HMP Shotts

Pay Band: Please refer to full job description on SPS career site

Salary: £22,915

Closing Date: 2023-06-05

Hours of Work: Please refer to full job description on SPS career site

Job Purpose:
The post holder will ensure the effective administration of the Intelligence Management Unit. They will also be responsible for ensuring information is accurately recorded into the Prison Records System (PR2).  The post holder will have daily access to sensitive information regarding prisoners in our care.


Provide administrative support within the Intelligence Management Unit, Data Input of minor and major assaults, intelligence reports, incidents etc Typing of various records, reports and documents including minutes of various meetings.

Organise documentation required to support the Intelligence Management Unit including photocopying, scanning and production of office paperwork. Update prisoner records including Prisoner Records System (PR2), Maintain Database’s and update all relevant Intelligence databases. Provide CCTV downloads to disc for evidence / productions.

Work within the HMP Shotts IMU, which has daily access to sensitive and highly confidential information. Work in a restricted access area due to the sensitive nature of the Business providing comprehensive admin support.

Research and collate information to assist analysts in compilation of intelligence products and maintain up to date filing systems including electronic filing systems in line with SPS and legislative requirements.

Requirement to communicate both verbally and in writing with a variety of external contacts within the criminal justice system.

Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements

Two National 5 qualifications, including English and Maths/Arithmetic or equivalent qualifications or relevant work experience. ESSENTIAL

Experience Requirements

Knowledge Skills Requirements

Competent and in-depth experience in all aspects of administration. ESSENTIAL 
Competent and experience of a high level in using software such as Microsoft Office Packages (Excel, Word, Outlook, Teams and PowerPoint presentation). ESSENTIAL
Experience of working in an Intelligence or confidential environment. DESIRABLE
Working and understanding of relevant policies and procedures within roles as well as relevant national legislation and guidelines pertinent to an admin role. ESSENTIAL 

Selection Methods Please refer to full job description on SPS career site.

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