Overview

 Administrative Assistant, Strategy – New York, 10019, United States of America 

How you’ll CREATE:

  • Provide high-level administrative support to the Chief Strategy Officer, complex calendar management, meeting coordination, travel arrangements, expense reporting and more.
  • Support day-to-day administrative needs for the Advertising, Creator and Content Network leadership teams.
  • Coordinate meetings across multiple departments, labels, and external partners while balancing shifting priorities and competing schedules.
  • Prepare and update tracking documents for Content, Creator and Advertising Campaigns.
  • Prepare agendas, meeting materials, and follow-up action items for executive meetings and strategic initiatives.
  • Process expense reports and invoices accurately and in a timely manner.
  • Track department budgets, vendor paperwork, purchase orders, and administrative documentation as needed.
  • Assist in planning team meetings, offsites, executive presentations, and special events.
  • Provide additional project support and administrative assistance as business priorities evolve.

Bring your VIBE:

  • 1-2+ years of executive or administrative support experience, preferably in music, media, entertainment, advertising, or a fast-paced corporate environment.
  • Exceptional organizational and time management skills with the ability to prioritize multiple projects simultaneously.
  • Outstanding written and verbal communication skills.
  • Strong attention to detail and follow-through.
  • High level of professionalism, discretion, and confidentiality.
  • Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and Google Workspace.
  • Experience managing complex executive calendars and travel arrangements.
  • Comfortable working independently while collaborating across multiple teams.
  • Positive, adaptable attitude with a proactive, service-oriented mindset.
  • Ability to remain calm under pressure and respond effectively to changing priorities.
  • Passion for music, culture, digital media, and innovation.

 

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