Overview
Contract Type: 0
Salary: £32,602 – £39,686 Incl. 5% Fringe HCAS, pa, pro rata.
Partner Org: Surrey and Borders Foundation Trust Partnership
Job overview
Are you a highly proficient administrator who wants to work with a Directorate team in supporting the provision of excellent care for children and young people with emotional wellbeing and mental health needs? An opportunity has risen for an experienced senior administrator/PA to join a small team who provide administrative and business support the Children and Young People’s Services (CYPS) Senior Leadership team, including the Director for CYPS.
The role is fast paced, providing support to several individuals, primarily the Director for CYPS, and is responsible for a number of the processes that enable the efficient and effective running of the division.
The post is based at our Headquarters in Leatherhead with occasional requirement to travel to other sites throughout Surrey.
We are looking for someone who is proactive, flexible, conscientious, and highly organised.
Building working relationships with those you support, and those that they interface with both within and outside CYPS and SABP, will be key.
Must be fully confident in working with Outlook calendars and mail functions; and MS Teams for sharing documents – also with MS Word and Excel.
Unfortunately, we are unable to offer sponsorship with this role.
Main duties of the job
Key responsibilities will include:
- PA support to the Director for Children and Young People’s Services – assisting with diary management, helping to plan cover for key meetings, ensuring papers are collated and available electronically
- Support to other SLT members with diary management, tracking of supervision and logging on ESR
- Management of the CYPS divisional operations meeting each month – agreeing the agenda, organising guests and papers, taking minutes (using Copilot in part), monitoring actions.
- Taking ownership of some of the flows into QOB, in particular monitoring levels of statutory and mandatory training and supervision.
- Organising workshops and other events including logistics etc.
- Contributing to the smooth and efficient running of the division by undertaking varied and miscellaneous tasks, collating papers and reports on behalf of the Director for CYPS.
Working for our organisation
Surrey and Borders Partnership NHS Foundation Trust is the leading provider of mental health, learning disability, neurodevelopmental and drug and alcohol services in Surrey and North East Hampshire. We support people of all ages and are passionate about providing high quality care that is delivered at the right time as close to home as possible to help people recover and stay well.
We are one of the top 10 mental Health, Learning Disability and Community Trust to work for nationwide. Our Trust is an inclusive and supportive employer that offers a wide range of staff networks, flexible working, free parking and excellent health and wellbeing support. We also provide a wide range of opportunities to help staff develop and progress.
Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast. Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach. For international travel, both Gatwick and Heathrow airports are nearby.
Please note that we reserve the right to close posts as soon as sufficient applications are received.
Regrettably, due to UK Home Office requirements we cannot offer sponsorship for all our job roles.
Applicants must have the right to work in the UK for the duration of the role.
We look forward to receiving your application!
Detailed job description and main responsibilities
Please check the job description & person specification document for more information on the requirements for this job.
Person specification
Qualifications
Essential criteria
- Degree/Post Graduate Diploma in administrative/management related subject or 2 years’ experience in a senior administrative or Executive PA role
Desirable criteria
- RSA 3 in Typewriting, or equivalent demonstrable competence, Shorthand or Speedwriting
Experience
Essential criteria
- 2 years’ experience working as a Senior Administrator or Executive PA
- Experience of taking and transcribing accurate minutes
We are seeking to enrich the diversity of our Trust to better reflect demographic needs of the populations we serve and to enhance the skills of our workforce. We actively encourage applicants with underrepresented personal characteristics to apply for this role if you match the job description. Please note that you are not restricted from applying for this role if you do not identify with these characteristics and all applicants will be considered fairly against the job description.
As a flexible working and friendly organisation, we want to ensure that you can work in a way that is best for us, our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or any other flexible working patterns.
Gender Pay Gap Action
Women in our Trust are under-represented in some senior grades. We are therefore encouraging women to apply for posts at 8A and above.
Sponsorship
Regrettably, due to UK Home Office requirements we cannot offer sponsorship for all our job roles. If you apply for a role that we cannot offer sponsorship for, unfortunately, your application form will be rejected from the process.
Employer certification / accreditation badges
IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.
