Overview

 Coordinator, Studio Billing & Finance – Hollywood, 90028, United States of America 

The Studio Admin Coordinator is a vital link between studio operations and accounting departments, ensuring that all client sessions and services are accurately invoiced and properly tracked. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced creative environment where accuracy and timeliness are essential.

How You’ll Create:

  • Generate and issue client invoices based on studio bookings, engineering time, equipment rentals, and other billable services
  • Track and manage outstanding balances; follow up on overdue payments in a professional and timely manner
  • Collect and reconcile payment records
  • Acquire and apply appropriate SAP codes and Purchase Orders to internal cost centers, as well as utilizing appropriate billing methods for external clientele
  • Work closely with the studio’s administrative and production teams to verify session logs, purchase orders, and rate card consistency
  • Maintain organized digital and physical billing files for auditing and historical reference
  • Assist with month-end and year-end closing processes, including reporting on receivables and revenue summaries
  • Support other finance-related administrative tasks as needed, such as vendor setup, purchase requisitions, and expense documentation
  • Actively manage COIs, vendor agreements, cartage, and other pertinent client documents

Bring Your Vibe:

  • Bachelor’s degree in Accounting, Business Administration, 2+ years of experience in a creative or entertainment industry setting; equivalent experience will be considered
  • Familiarity with studio operations, production schedules, or media workflows preferred
  • Strong working knowledge of SAP coding and appropriate studio accounting software (QuickBooks, Studio Suite, Airtable, Microsoft Excel etc.…)
  • High attention to detail and ability to meet deadlines in a fast-paced, deadline-driven environment
  • Excellent communication and organization skills, with the ability to interact professionally with clients ranging from independent musicians to major label executives
  • Passion for music, innovation, and the evolving landscape of audio production technology

 

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