Overview
Vacancy Type: Permanent
Location: HMP Inverness
Pay Band: Please refer to full job description on SPS career site
Salary: £29,634 to £33,569
Closing Date: 2026-01-29
Hours of Work: Please refer to full job description on SPS career site
Job Purpose:
Working as part of HMP Inverness’ Finance & Administration team, the post holder will be responsible for the daily running of the Criminal Desk function, ensuring compliance with SPS policy and procedures. The Criminal Desk Administrator will ensure that all warrants and documentation received from the Court and other external agencys is actioned timeously, in line with policy.
The job holder will be part of a multi-functional team, providing administrative support to the administration team at HMP Inverness. This will include relief cover for posts commensurate to their grade, as deemed necessary by the Office Manager.
Responsibilities:
Responsible for the calculation, interpretation, accurate and timely validation of all untried and convicted warrants, including ensuring all dead and non-returns warrants have been disposed of by the Courts.
Administration of Court bails, liberations, PF releases and prisoner escort bookings. Post holder ensures that all documentation is in place for liberation of prisoners including licences and notifying Police.
Receive, record and arrange the service of indictments/citations, returning same to relevant Procurator Fiscal Office.
Responsible for actioning all e-mails received and being mindful of their sensitive nature. Communicating effectively with internal and external contacts in a polite and courteous manner.
Co-ordination and administration of Parole process in line with relevant policy and procedures.
Ensuring compliance with record retention policies by processing and storing all relevant documentation pertaining to a prisoners time in Establishment.
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.
Qualifications Requirements
A minimum of five National 5 (or equivalent) qualifications, including English and Mathematics or relevant experience gained in a similar role/environment.
Essential
Experience Requirements
Knowledge Skills Requirements
Examples of competency in MS Office Packages including Excel, Word and Outlook within an administration environment.
Essential
Ability to prioritise workload with ability to work individually and as part of a team with well-developed communication skills both oral and written.
Essential
Experience of adhering to workplace policies and procedures.
Essential
Excellent numerical skills and ability to interpret and compare a range of information.
Essential
Selection Methods Please refer to full job description on SPS career site.
IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.
