Overview
HR Services Administrator – Poland – Hybrid
Job Title: HR Services Administrator
Location: Poland – Remote/Hybrid
We are looking for a detail-oriented and proactive HR Administrator to join our People Services team. Working within a HR shared services team, this role is pivotal in delivering high-quality HR support across the employee lifecycle. You will manage international HR queries and employee changes, maintain accurate records and ensure compliance with local country labour laws and GDPR while supporting process improvements and employee experience initiatives.
You will support HR administration globally, with a focus in Europe. Other HR Administrators are based in the UK.
What you’ll be doing:
- Respond to international HR, policy, learning and general queries via the case management system (ServiceNow), ensuring timely and accurate resolution.
- Work within HR shared services, focussing on high quality delivery for customers.
- Maintain and update process notes and documentation.
- Manage employee changes (e.g. promotions, moves, terminations) and ensure accurate data entry in HRIS (SuccessFactors).
- Support onboarding for new employees, including starter paperwork and induction coordination.
- Administer psychometric tests and manage related documentation.
Systems & Data Management
- Use ATS (Eploy) for recruitment and onboarding-related processes and maintain data integrity across HR systems.
- Create and maintain employee records in HRIS and manage employee data files in line with GDPR requirements and local data protection legislation.
- Generate reports and ensure high data quality for payroll and compliance purposes.
Financial & Compliance
- Manage invoices and liaise with finance teams for timely processing.
- Ensure compliance with local labour laws and maintain awareness of European labour law developments.
Projects & Continuous Improvement
- Support ad hoc HR projects and contribute to process improvement initiatives.
- Collaborate with stakeholders to enhance employee experience and operational efficiency.
What you’ll bring:
- Proven experience in HR administration, particularly in a HR shared services environment.
- Strong understanding of labour laws in key European countries such as Spain, Denmark, Poland and Netherlands, and an interest in wider European labour law.
- Experience using HRIS (ideally SuccessFactors), Recruitment ATS and MS Excel.
- Customer-focused, improvement-oriented, and process-driven.
- Attention to detail, prioritisation skills, strong stakeholder management and communication skills, resilient and task driven.
Languages Required:
- English (fluent)
- Plus fluency in one or more of the following: Polish, Danish, Spanish or Dutch
- Any additional languages would be a bonus!
What We Offer:
- Purpose driven work – AB Agri is a leading international agri-food business focused on creating a sustainable future for food production. Employees contribute to meaningful work that drives positive change in agriculture through innovation in animal nutrition, technology and responsible practices.
- Strong company culture – We promote an inclusive, supportive and collaborative environment. Diversity and inclusion are core values and the culture encourages creativity, collaboration and autonomy.
- Career development – AB Agri invests in personal and professional growth, offering structured onboarding, training, apprenticeships and opportunities for internal mobility.
- Competitive benefits – We offer generous benefits, including flexible working arrangements, performance based incentives, employee discounts within and outside of the group and wellbeing initiatives.
- Stability and Global Reach – As part of the ABF Group, AB Agri combines the security of a large organization with the agility of a smaller business. This balance provides stability while allowing employees to make a real impact and feel connected within a global community.
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About the Company
Rewarding your passion
When you join us, you’ll do meaningful work and be rewarded fairly for it. From annual salary reviews and incentive bonus, ongoing career development and enhanced family, financial and wellbeing benefits – these are just some of the ways we reward you – from day one.
About us
We’re AB Agri, part of Associated British Foods (ABF plc) and we’re passionate about feeding the world responsibly and affordably by making quality animal feed, creating nutrition and technology-based products, and offering data services for the agri-food industry.
Application Notes
We hope you feel that AB Agri is somewhere you can thrive and so we’d love to hear from you. We get a lot of applications for our roles and sometimes need to close the process early so register your details and upload your CV via our careers website as soon as you can – it will only take a few minutes.
When you do, we’ll ask you some equal opportunities questions just to ensure our recruitment process is inclusive – or show us areas we can improve. This information is anonymised, separate from your application and is never seen by the hiring panel. You can choose not to answer these questions and this won’t affect your application.
Apply today or contact our recruitment team for more information.
Agencies and media sales
AB Agri group politely requests no contact from recruitment agencies or media sales. We don’t accept speculative CVs from recruitment agencies nor accept the fees associated with them.
IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.
